Ending a message with your signature adds a professional touch to your email communication. It's an easy way to provide recipients with your contact information, showcase your personal brand (or that of your employer), and, most importantly, subtly reassure recipients that the email is authentic.
Basically every email service, including Microsoft Outlook, offers a way to add a custom signature. Sometimes you may want to change the signature in your Outlook email because your job title has changed, there are new contact details, you have new branding, or for some other reason. Fortunately, Outlook on all platforms, including web, desktop, or phone app, offers a straightforward way to do this. This guide will show you how to do it.
You need to change the Outlook signature separately in the desktop and smartphone apps. If you change the signature on one device, it will not be changed on another.
How to change signatures in Outlook Web
If you use Outlook in your web browser, you can change the signature using the following steps.
- Start your web browser and visit the Outlook email website.
- Sign in to Outlook if you haven't already.
- In your Outlook dashboard, click the Gear symbol top right to open Settings.
- In the Settings window, go to Email tab on the left.
- Choose Write and reply.
- Well, under the Email signature Expand the drop-down menu and select the signature you want to change. If you haven’t created one yet, you can also + New signature.
In this section you can create a new Outlook signature and delete or rename the current ones.
- After selecting the signature, you can change it in the text box. Then click Save Button.
The changes will be saved and you can immediately use the modified signature in your future emails from this device.
How to edit signatures in the Outlook desktop app
Many users prefer the Outlook Windows app over the web version. If you are one of them, here's how to change Outlook signature in the desktop app.
- Search for outlook in the Windows search bar and click on the corresponding icon to launch it.
- If you are logged in, click on the file Option at the top left of the window.
- Then click on Options below to continue. A new window will open.
- Under the Outlook Options, Switch to Email on the left side and select the Signatures button on the right. This will open the Signatures and stationery Window.
- Select the signature you want to change under the Select signature to edit Heading. Or you can click New to create one.
In this section you have the option to create new signatures and delete or rename current ones.
- Make changes to your selected signature using the text box below Edit signature.
- After making the necessary changes, click the Save and then OK.
Once you save the signature changes, you can use them in your next emails from this device.
How to change signatures in Outlook on a mobile device
Outlook is one of the best email apps for Android and iOS devices and is used by millions of people. If you are one of them, here's how to change your signature in the phone app.
- Start the Outlook app on your phone by tapping the corresponding icon.
- When you are logged in, tap Profile picture top left and select Settings (gear icon) at the bottom.
- Search for Signature option and tap it.
- Select the signature to change it.
- After making changes, tap the Check mark symbol top right to save the changes.
Finally, your updated signature is ready to use in future emails from the phone app.
Keep your Outlook signature up to date
Changing your email signature may seem like a small thing, but it makes a huge difference in your email conversations. These are the quickest ways to change your signature in Outlook in a browser, desktop, and smartphone. Even if you don't need to update your signature today, knowing this tip will help you master the Outlook email service.