7 software tools to help you organize your life

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With ever-shortening work deadlines, family obligations, social commitments and personal goals, it can sometimes be difficult to stay organized. This is where digital apps help you quickly manage numerous tasks, appointments, to-dos, finances and personal projects. Thanks to countless productivity apps, you have a solution for every need.




From task and project management to tracking your habits and expenses, here are the best software tools to optimize your digital space to increase your focus and productivity.

7 OneNote

A robust solution for digital note-taking

OneNote Tags

While there's no shortage of note-taking apps, OneNote remains my top choice for several reasons. Microsoft's note-taking solution needs no introduction. It's free, has native apps on all platforms, offers a long list of features, and has drawing tools and a robust hierarchy that lets you organize your notes and sections like a pro.


As for features, OneNote has a robust toolbar at the top, support for mathematical calculations, a number of customization options to change the paper background and style, Copilot AI support for brainstorming ideas with Microsoft's chatbot, and seamless integration with other enterprise services like Outlook, Loop, and OneDrive. It's part of my daily workflow to manage article ideas, outlines, project details, and more.

Microsoft OneNote

6 Trello

Manage your personal projects like a pro

Trello board for software management

The days when we used whiteboards and sticky notes to manage our projects are long gone. Today, there are a number of project management tools that can help you track your projects like a pro. Among them, Trello remains my first choice for personal use.


Trello uses a popular Kanban board method where you can create multiple columns, add cards, and manage every project detail efficiently. Trello also supports automation and integration with popular third-party tools. The company's free plan is quite powerful and should be enough for personal use. Whether you want to plan a home remodel, a client project, or your personal website, Trello will help you get the job done in style.

However, Trello is only suitable for personal use and small teams. As your team grows, you'll probably want to try other tools.

Trello

5 Outlook Calendar

Take a look at your upcoming events

Outlook Calendar Home

A calendar is another important tool that helps you manage your busy schedule with ease. Among the countless calendar apps, Outlook Calendar can be an ideal choice for many. It integrates seamlessly with the Outlook mail app on desktop and mobile devices.


Microsoft's solution is also quite feature-rich and supports Gmail calendar integration. It supports multiple views, weather integration, and more. My favorite add-on is the support for sports and TV calendars. You can integrate sports calendars of your favorite sports like F1, NFL, NBA, and more and easily keep track of the upcoming matches. You can also follow a specific sports team.

Outlook 2

4 Toschl

Keep your finances under control

Toshl homepage

In addition to managing projects and events, you also need a solution to track your expenses and revenue streams. Instead of using a combination of pen and paper or traditional tools like Excel or Google Sheets, I recommend using an app like Toshl. Here's why.


Toshl tracks your card, cash and even bank transactions in a single place. You can set budgets for specific categories, attach locations, insert images and even add tags to keep your entries organized seamlessly. Toshl uses a flow chart concept to quickly view income, budget and expenses. It also includes a handy monthly overview to view daily expenses.

Toshl offers native apps on all platforms and the paid plan starts at $3 per month.

Toschl

3 TickTick

An indispensable productivity package

TickTick homepage

Your organized life is incomplete without a task and habit management app. If you are looking for such a solution, go for TickTick. Apart from managing tasks, TickTick offers several productivity add-ons to help you get your life under control.


TickTick supports habit tracking, the Pomodoro technique, a handy calendar view, detailed stats, and more. TickTick has perfected the theming engine. Besides the standard dark and light themes, it supports multiple color schemes based on festivals and megacities worldwide. The company has native apps for all major desktop and mobile platforms, and the premium subscription starts at $4 per month.

TickTick

2 Trip

Write down your daily experiences

Journey Web App

You also need a digital diary and an online journal in your organized life. Journey can be an ideal choice if you are looking for such a solution to write down your daily thoughts. It is a cross-platform solution with a long list of features that will help you create an ideal diary.


You can track your mood, write long paragraphs about how your day went, insert pictures, locations, and even the weather when creating a new entry. It supports end-to-end encryption to keep your personal notes private, a clutter-free gallery view, biometric support, a shared journal to discuss your thoughts together with your loved ones, and more.

Journey also features an Odyssey AI powered by Gemini that can help you find specific details from your previous journal entries in an instant.

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1 Performance

A complete solution

When we talk about the best tools to organize your life, how could we leave Notion out of the list? Notion has numerous use cases, one of which is helping you manage all aspects of your life. You can track your routines, manage subscriptions and finances, create a diary, manage weekly tasks, and much more. The possibilities are endless here.


Notion also offers a number of life planner templates. You can simply select a relevant option, make the necessary changes and create an ideal homepage in no time. You can create a life wiki, daily dashboard, workout plan, book list, meal tracker, budget planner and much more in Notion.

Once your Notion pages are ready, create a central home menu and pin those pages for easy access.

Performance

Create a digital command center

Whether you're a busy professional, entrepreneur, or business owner, there are plenty of software solutions out there to help you stay organized and declutter your digital life. Choose some of your favorites from the list and incorporate these tools into your life. You can reclaim your time, reduce stress, and focus on the things that really matter.

An effective personal knowledge management system also plays a key role in organizing your life. Check out our dedicated post for the best PKM tools.

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